How to Write Follow-Up Email After an Interview


May 2, 2024 | Email Follow-Up | 0 comments

Now let’s imagine this scene. You nailed an interview a few days ago and you’ve never heard back from the company.

It’s a situation that may make you feel confused or even anxious, but in most cases, it has nothing to do with your candidacy. The best you can do is just wait for the right amount of time to pass and send a follow-up message.

When to write a follow-up email after no response

It’s important to send a brief thank-you email within one day of every interview. After that, most candidates can expect to hear back from the company within a week or so.
Of course, the time may vary in different situations.

Recruiters are often responsible for hiring more people. By following up, you’re simply helping them do their job.

So, if it’s been at least a week since you’ve interviewed with a company, and you haven’t heard from them after sending a thank-you email, send a follow-up email.

How to write a follow-up email after an interview

When you’re sending your follow-up email to a recruiter, specifically mention which position you interviewed for, who interviewed you, and the date the interview took place.

Once you remind the recruiter or interviewer who you are, ask if there are any updates on the interviewing process. You can also ask when the company expects to have an update for you.

Make your follow-up email brief and friendly. Keep in mind that you’re contacting someone who is busy, so make your email easy to read and respond to.

Follow-up email after an interview – Examples

Example 1 – This example is ideal for expressing continued interest in the position after an interview. It includes a polite inquiry about the hiring process and restates the candidate’s willingness to contribute to the company, emphasizing specific skills or projects discussed during the interview.

Hello [Interviewer’s Name],

Thank you once again for meeting with me on [Interview Date].
Discussing the [specific topics or projects] really reinforced my desire to work with [Company Name] and contribute to your innovative team.

As I continue to consider the exciting opportunity of the [Position Name], I was wondering if there have been any updates since our conversation or if there is any further information you need from my side to aid in the decision-making process.

I am looking forward to the possibility of bringing my skills in [Mention Relevant Skills or Experiences] to [Company Name].

Thank you for your time and consideration.
Best wishes,
[Your Name]
[Your Contact Information]

Example 2 – This Example focuses more on gratitude and alignment of the candidate’s skills with the company’s goals. It requests an update on the hiring process and reinforces the candidate’s enthusiasm to bring their expertise to the team, maintaining a polite and hopeful tone.

Hi [Interviewer’s Name],

I hope this message finds you well.

I wanted to express my gratitude once again for the opportunity to interview for the [Position Name] with [Company Name] on [Interview Date].

I enjoyed discussing how my background in [Your Field/Expertise] aligns with the company’s goals.

Could you kindly provide any updates regarding the hiring process?
I am very enthusiastic about the opportunity to contribute to your team and am eager to bring my expertise in [Specific Skill or Experience].

Thank you for considering my application.

I look forward to your response.
Best regards,
[Your Name]
[Your Contact Information]

Automate your follow-ups with Rebump

With Rebump, automating and managing your follow-up emails becomes a breeze, ensuring you never miss an opportunity to impress after an interview. Whether you’re waiting to hear back after an initial meeting or looking to reiterate your interest and qualifications, Rebump helps keep your candidacy top of mind with recruiters. Ready to enhance your job search strategy? Try Rebump today and experience how easy it is to stay connected with potential employers. Click here to get a 14-day free trial!