Following up with prospects can make or break a deal, but keeping track of who to follow up with and when can feel overwhelming. Fortunately, Gmail offers a treasure trove of tools and features to help you stay organized and follow up efficiently. In this blog post, we’ll share some practical Gmail Hacks to Help You Follow-Up With Prospects in 2025.
1. Use Labels to Stay Organized
Gmail’s label system is an underrated organizational tool that can help you segment your prospects for better follow-up tracking.
- How it Works: Create labels for different stages of your sales process (e.g., “New Prospects,” “In Progress,” “Follow-Up Needed”).
- Why It’s Helpful: This makes it easy to prioritize your emails and find prospects that need a follow-up without combing through your inbox.
Pro Tip: Use Gmail’s filter feature to automatically apply labels based on email content, sender, or keywords.
2. Use Gmail’s “Templates” for Quick Follow-Up
Gmail’s Templates feature allows you to create and save pre-written email drafts that can be used repeatedly, saving you time while maintaining consistency in your follow-ups.
How It Works:
- Go to Settings > See All Settings > Advanced, and enable the Templates feature.
- Compose your email and click the three dots in the lower-right corner of the compose window.
- Select Templates > Save draft as template to save your email for future use.
Why It’s Helpful:
- Speeds up your follow-up process by eliminating the need to rewrite the same messages.
- Ensures your follow-up emails are polished and on-brand every time.
Pro Tip:
Create multiple templates for different scenarios, such as initial follow-ups, reminders, or post-meeting messages. This way, you can send personalized emails quickly without starting from scratch.
Templates not only make your follow-ups faster but also maintain professionalism and accuracy in your communications.
3. Automate Your Follow-up Emails with Third Party Apps
One of the most efficient ways to stay on top of your follow-up game is by automating your emails with tools like Rebump. Automating follow-ups ensures that no lead or opportunity slips through the cracks, giving you more time to focus on closing deals and building relationships.
Steps to Set Up Automated Follow-Ups with Rebump:
- Install Rebump:
- Go to the Chrome Web Store and search “Rebump for Gmail.”
- Click “Add to Chrome” and follow the prompts to install the extension.
2. Create a Rebump Account:
- After installation, log in to your Gmail account.
- You’ll see the Rebump icon in your Gmail interface. Click on it to create an account if you haven’t already.
3. Set Up a Follow-Up Sequence:
- When you log in click the “Bumps” Tab found at the top of the page.
- To create your own customized series of Bumps, click the red “+ New Bump Sequence” button
- Next, you need to edit each “Bump” message so it says what you want it to say and you are ready to send your first sequence.
4. Schedule your first Follow-Up Sequence
- Compose an email as you normally would in Gmail.
- Before sending, scroll down to the Rebump section below the email.
- Click the checkbox to activate Rebump for this email and choose the sequence you just created.
4. Send the Email:
- Once everything is set, click “Send” as you normally would. Rebump will automatically take care of the follow-ups based on the sequence you created.
By automating follow-ups, Rebump ensures that you never miss an opportunity to reconnect, making it easier to maintain productive communication.
Conclusion
By automating these key tasks, you can transform your Gmail experience, making it a powerful tool that works for you, not the other way around. Embrace these automation strategies, and you’ll find yourself with more time to focus on what really matters.